March 12, 2024 Meeting Minutes

SOUTH WHITLEY TOWN COUNCIL REGULAR MEETING MINUTES

TOWN HALL BOARD ROOM

118 E FRONT ST

SOUTH WHITLEY, IN  46787

MARCH 12, 2024

6:30 PM

CALL TO ORDER: Meeting was called to order at 6:30 pm by Council President Randy Cokl. Members present were as follows: Council President Randy Cokl, Vice President Brock Waterson, Councilman Trey Weber, Utility Supervisor Kent Slater, Town Marshal Mikel Vandevender, and Clerk-Treasurer Alyssa Knepple. Town Attorney Greg Hockemeyer was not present.

PLEDGE OF ALLEGIANCE

ADJUSTMENTS

THERESA ESTEP

$131.05

Councilman Waterson made a motion to accept the adjustment in the amount of $131.05. Councilman Weber seconded. Motion passed with a vote of 3-0.

NEW BUSINESS

IMPA SERVICE AGREEMENT: IMPA is wanting a new signed service agreement from the newly elected council. The council decided to have the town attorney look over the agreement to check for any changes made before signing. The agreement signing has been tabled for the next meeting.

OLD BUSINESS

DOWNTOWN LIGHTS: Lights should start being delivered in the next 6 weeks.

STATE STREET PROPERTY: Councilman Waterson made a motion to approve another $2,000 for Prolong Services to continue cleaning up the property. Councilman Weber seconded. Motion passed with a vote of 3-0.

PUBLIC INPUT

UPCOMING EVENTS:

·        Easter Egg Hunt will be on March 30th beginning at the noon bell. There is also a Kiwana’s breakfast fundraiser from 9:30 to 11:30 on March 30th. Residents are encouraged to come to breakfast and then head over to the egg hunt. The Sunshine club from Whitko Jr/Sr High School will have crafts, coloring pages, and other activities for the kids while they wait for the hunt to begin. There are 4 different age groups: up to 2, 3-4, 5-6, 7-8. Any children older than 8 will be placed in the 7-8 group. The egg hunt will take place at the South Whitley Youth League ball diamonds.

·        There will be a fundraiser dinner for Randy Slusher’s family on April 6th from 3-6. Randy is currently in the hospital on life support. This fundraiser will help support the family through this difficult time.

·        April 20th from 6-8, the Pressroom Event Center will be hosting a daddy/daughter dance.

·        Town wide Garage Sales will be April 26th & 27th. Vendors can sign up at the Clerks Office. There will also be a map put together this year that shows the addresses of sales around town limits.

DEPARTMENT HEADS:

PARK BOARD – DAVE WARNER: Not present

WASTE WATER/UTILITIES SUPERVISOR – KENT SLATER: There is electrical work that will be started late spring to early summer that will help with the overloading of a couple transformers around Clerks’ office. There is also a pole rotted at the bottom which needs to be replaced. 

TOWN MARSHAL – MIKEL VANDEVENDER: Shop with a cop fundraiser will begin next week. Tickets can be purchased for $10. There will be four prizes raffled off: a 36’ blackstone, $100 gift certificate to Sugar Creek with a basket of seasonings, and two different master BBQ gift baskets. Winners will be drawn at a council meeting. Date is to be determined.

TOWN ATTORNEY – GREGG HOCKEMEYER: Not present

CLERK-TREASURER – ALYSSA KNEPPLE: The Clerk has received three different quote for capital asset services. The company she recommends going with is Clarity Capital Consulting. The owner worked for SBOA in the last year and his price would include trainings on different procedures and how to maintain records to stay in compliance with SBOA when audited. The council would like the Town Attorney to go over the contract before they sign.

APPROVALS:

APPROVAL FOR FEBRUARY 27TH REGULAR MEETING MINUTES: Councilman Waterson made a motion to accept the meeting minutes from February 27. Councilman Weber seconded. Motion passed with a vote of 3-0.

APPROVAL FOR APV’s TOTALING $ 460,719.99: Councilman Waterson made a motion to accept the APV’s totaling $460,719.99. Councilman Weber seconded. Motion passed with a vote of 3-0.

APPROVAL FOR PAYROLL WEEK ENDING MARCH 4, 2024, TOTALING $ 9,932.83: Councilman Waterson made a motion to accept payroll for the week ending March 4th. Councilman Weber seconded. Motion passed with a vote of 3-0.

APPROVAL FOR PAYROLL WEEK ENDING MARCH 11, 2024 TOTALING $ 9,657.77: Councilman Waterson made a motion to accept payroll for the week ending March 11. Councilman Weber seconded. Motion passed with a vote of 3-0.

ADJOURN at: Meeting was adjourned at 6:52 pm by Council President Randy Cokl.