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SOUTH WHITLEY TOWN COUNCIL REGULAR MEETING AGENDA TOWN HALL BOARD ROOM 118 E FRONT ST SOUTH WHITLEY, IN  46787 MARCH 10, 2025 6:30 PM CALL TO ORDER: Meeting was called to order at 6:30 PM by Council President Brock Waterson. Members present were as follows: Council President Brock Waterson, Vice President Trey Weber, Councilman Randy Cokl, Town Attorney Greg Hockemeyer, Town Marshal Mikel Vandevender, and Clerk-Treasurer Alyssa Knepple. Utility Supervisor Kent Slater was not present. PLEDGE OF ALLEGIANCE ADJUSTMENTS BARBRA FULK (509 S JACKSON ST) $ 665.70 Councilman Cokl made a motion to accept the adjustment in the amount of $ 665.70. Councilman Weber seconded. Motion passed with a vote of 3-0. ALEXIS SMITH (102.5 S STATE ST APT # 1) $ 744.90 Councilman Cokl made a motion to accept the adjustment in the amount of $ 744.90. Councilman Weber seconded. Motion passed with a vote of 3-0. AMANDA WOOD (102.5 S STATE ST APT #2) $ 210.77 Councilman Cokl made a motion to accept the adjustment in the amount of $ 210.77. Councilman Weber seconded. Motion passed with a vote of 3-0. ROSS WALKER (102 S STATE ST) $ 1675.61 The council has denied the adjustment at this time. They would like to speak with the property owner about some of the complaints they have received and get the water meter equipment switched out and updated. The council has yet to receive any form of communication from the property owner regarding their concerns. Adjustment has been tabled for a future meeting. SETH CLARK (908 SARA ST) $ 119.90 Councilman Cokl made a motion to accept the adjustment in the amount of $ 119.90. Councilman Weber seconded. Motion passed with a vote of 3-0.   NEW BUSINESS CCMG AWARD ANNOUNCEMENT: The Town of South Whitley was approved and awarded $ 1.4 million for the 2025-1 CCMG cycle. The roads included are Elm Street, Wayne Street, and Main Street. This project will most likely start in early 2026. TOWN-WIDE GARAGE SALE DATES: South Whitley Town Wide garage sales will be April 25th – April 26th, 2025. The Clerks’ Office will get the porta-potties ordered from Kent Coble and handle vendor applications.   TORNADO SIREN TEST: The test happened on March 10th before the meeting. The test was a success . 50/50 WATER LINE APPLICATION: Joe Grant’s business, GFH, LLC would like to apply for the 50/50 water replacement grant. The work has been finished by Mike Wilcoxson and checked by the Clerk. Councilman Weber made a motion to accept the replacement application for reimbursement in total of $500.00. Councilman Cokl seconded. Motion passed with a vote of 3-0. Mrs. Knepple said she will inform the homeowner and get the check out to him this week.   OLD BUSINESS 206 & 208 S State Street Properties update:  Mr. McCarty has been working on repairing the hole in the back of the building. When he is finished, Tim Moyer will begin demolishing the back of the building that is severely damaged. The Town will be purchasing 104 S State Street from Lynn and Renee Duggins. Councilman Cokl would like Mr. Hockemeyer to give Tom Pugh, the title company, a bump to get the process finished soon. COUNCILMAN TOPICS Mr. and Mrs. Andy Bower own the old Lancaster building at 105 E Market. They have put a lot of work into the property, and they have an insurance company coming in to use it as office space. PUBLIC INPUT JEN DICKMEYER: Mrs. Dickmeyer would like the town to come and clear some of the overgrown grass and dirt from the alleys surrounding her house. She tried to remove some of it by hand, but she stated it took a lot of work, and she didn’t get very far. Mrs. Dickmeyer also stated that if the utility guys could do the scraping with the Kobota, she would handle the clean up since they would like some of that dirt and grass to fill in holes in their yard. Councilman Waterson said he would talk to the utility supervisor and get that done soon. DEPARTMENT HEADS: PARK BOARD – RANDY SIMPSON: New Park board had their first meeting. Randy Simpson was appointed as the park board president. Everyone has great ideas, and they are excited to start making improvements. WASTE WATER/UTILITIES SUPERVISOR – KENT SLATER: not present TOWN MARSHAL – MIKEL VANDEVENDER: The state health inspector has been working at Lake Park Estates to get their sewer and water line issues resolved. There have been discussions as to whether the Town was supposed to be signing off on permit inspections when there has never been communication with the Planning and Building Department on permits needing signed off and finalized by the Town.   TOWN ATTORNEY – GREGG HOCKEMEYER: Mr. Hockemeyer stated he will talk with Tom Pugh to get the closing scheduled for the 104 S State Street property. He will also investigate the issues with Lake Park Estates and what the town’s responsibility is regarding the issues residents are facing.   CLERK-TREASURER – ALYSSA KNEPPLE: ·        Mrs. Knepple is requesting the council to make some changes to the SRO comp time policy. There has been an issue with many comp sheets being turned in at a time, which makes keeping track difficult. She would also like to request the signature of the school Athletic Director or Superintendent, along with the Marshal, to verify the time the SRO spent at a school activity. This could be an issue during the next audit since the State requires the employee and supervisor to sign off on timecards, overtime, etc. It is the same for comp time and because the school requests its presence at events, they should also be signing off as confirmation for comp time. Councilman Cokl made a motion to change the comp time policy for the SRO to require a school officials’ signature, in addition to the Marshals for time to be approved. Also, comp sheets need to be turned in during the same pay period as the comp time took place. Councilman Weber seconded. Motion passed with a vote of 3-0. ·        Spring banners for downtown have been ordered and should be delivered in the next couple of weeks. Whitko School spirit banners are still being designed but should be ordered in time for Fall sports and homecoming week.   APPROVALS: APPROVAL FOR FEBRUARY 25TH REGULAR MEETING MINUTES: Councilman Weber made a motion to accept the February 25th regular meeting minutes. Councilman Cokl seconded. Motion passed with a vote of 3-0. APPROVAL FOR MARCH 10TH, 2025 APV’s TOTALING $ 201,448.40: Councilman Weber made a motion to accept the March 10th APV’s totaling $201,448.40. Councilman Cokl seconded. Motion passed with a vote of 3-0. APPROVAL FOR PAYROLL WEEK ENDING MARCH 3RD, 2025, TOTALING $ 12,949.93:  Councilman Weber made a motion to accept payroll for the week ending March 3rd, 2025, totaling $ 12,949.93. Councilman Cokl seconded. Motion passed with a vote of 3-0. APPROVAL FOR PAYROLL WEEK ENDING FEBRUARY 24TH, 2025, TOTALING $ 12,103.28: Councilman Weber made a motion to accept payroll for the week ending February 24th, 2025, totaling $ 12,103.28. Councilman Cokl seconded. Motion passed with a vote of 3-0.   ADJOURN at: Meeting was adjourned at 7:06 pm by Council President Brock Waterson . APPROVALS:                                                                                                                                            ATTEST:

SOUTH WHITLEY TOWN COUNCIL REGULAR MEETING MINUTES TOWN HALL BOARD ROOM 118 E FRONT ST SOUTH WHITLEY, IN  46787 FEBRUARY 25, 2025 6:30 PM CALL TO ORDER: Meeting was called to order by Council President Brock Waterson. Members present were as follows: Council President Brock Waterson, Vice President Trey Weber, Councilman Randy Cokl, Town Attorney Greg Hockemeyer, and Clerk-Treasurer Alyssa Knepple. Utility Supervisor Kent Slater and Town Marshal Mikel Vandevender were not in attendance.   PLEDGE OF ALLEGIANCE ADJUSTMENTS NONE NEW BUSINESS NONE OLD BUSINESS 104 S STATE STREET: Councilman Weber said the appraisals came in from Metz and Denney, LLC, with an amount of $30,000. and Dawson Appraisals, with an amount of $30,000 to $36,000. Councilman Cokl made a motion to allow the Town to offer $30,000 for the 104 S State Street property to Lynn and Renee Duggins. Councilman Weber seconded. Motion passed with a vote of 3-0. Mr. Hockemeyer stated he would get to work on the purchase agreement. COUNCILMAN TOPICS 206 & 208 PROPERTY: When the Town entered the contract with Mr. McCarty, they also approved to help with the demolition of the back part of the building. Councilman Waterson said he spoke with Tim Moyer Excavating and Mr. Moyer quoted Brock at $6,000 for the demolition. Councilman Cokl made a motion to accept the demolition quote of $6,000 from Tim Moyer Excavating. Councilman Weber seconded. Motion passed with a vote of 3-0.   STATE STREET PROPERTY: The empty property across the river from the Town Park still needs to have debris and stumps removed, along with continued clean up. Councilman Waterson spoke with Matt Long, who did the clean up before, and Tim Moyer about getting the property finished and debris removed. Matt Long would charge $2,000 for continued clean up and Tim Moyer said he would charge $2,000 to remove the existing debris piles. Councilman Cokl made a motion to accept paying Matt Long $2,000 for continued clean-up and $2,000 to Tim Moyer for removing the debris. Councilman Weber seconded. Motion passed with a vote of 3-0.   PUBLIC INPUT KAREN JORDAN: Mrs. Jordan stated that she knows a place where the town can purchase old bridges. This would help with the cost of constructing our own to attach the town park to the property on the other side of the river. The council said they are looking into some different options, but right now they are waiting on approval from the DNR. Jane Cripe, 304 N Calhoun, has a severely damaged yard because of the semi-trucks coming from Artistic Designs and don’t   make the   corner turn, which then makes them turn into and damage Mrs. Cripe’s yard. This has happened a few times already, once damaging the entire curb. Mrs. Jordan also wanted to know what the town had planned for the old flower shop, 104 S State Street. The Council stated they want to fix up the property and allow a small business to purchase it.   STEVE SUBKOWSKI: Mr. Subkowski lives at 205 S East Street and before construction he used a stone driveway to park his work truck. After the construction was completed, API put in grass and a small tree lawn in place of the parking space. Mr. Subkowski is getting complaints from neighbors about the mud his work truck is getting on the new road. He is wondering if he can get the stone parking spot back and have API put the stone down when they come do the final walk-through. The council said they will put it on the list of residents who have issues with the finalization of the project.   AMANDA WOOD: Ms. Wood lives above the old laundry mat and has been having serious issues with her apartment and her landlord is no longer taking her calls about the issues. She has gone to the county building department, health department, and called the state fire marshal because there are currently no fire escapes or additional exits for her to find safety in case of a fire. The police sergeant was in attendance, and he gave her the number for the Indiana Housing Authority. They should be able to provide her with recommendations and contacts to get the help she needs with her landlord not helping her or creating a safe, healthy place to live.   DEPARTMENT HEADS: PARK BOARD UPDATE: The Library Board stated that their bylaws state that a library board member had to be appointed to represent the library district. The Library Board appointed Kris Shoemaker as the representative. The park board is now full, and the first meeting is March 10th at 6:30 pm in the east room of Town Hall.   WASTE WATER/UTILITIES SUPERVISOR – KENT SLATER: not present TOWN MARSHAL – MIKEL VANDEVENDER: not present TOWN ATTORNEY – GREGG HOCKEMEYER: Mr. Hockemeyer will get started on the purchase agreement for the 104 S State Street property. CLERK-TREASURER – ALYSSA KNEPPLE: Mrs. Knepple will coordinate with IMPA and the council to get the half-time report meeting scheduled. APPROVALS: APPROVAL FOR FEBRUARY 11TH REGULAR MEETING MINUTES: Councilman Cokl made a motion to accept the February 11, 2025, regular meeting minutes. Councilman Weber seconded. Motion passed with a vote of 3-0. APPROVALS FOR JANUARY 2025 BANK RECONCILIATION: Councilman Cokl made a motion to accept the January 2025 bank reconciliations. Councilman Weber seconded. Motion passed with a vote of 3-0. APPROVAL FOR FEBRUARY 25TH, 2025 APV’s TOTALING $ 348,367.09: Councilman Cokl made a motion to accept the February 25, 2025, APV’s totaling $ 348,367.09 . Councilman Weber seconded. Motion passed with a vote of 3-0. APPROVAL FOR PAYROLL WEEK ENDING FEBRUARY 17TH, 2025, TOTALING $ 14,912.58: Councilman Cokl made a motion to accept payroll for the week ending February 17, 2025, totaling $ 14,912.58. Councilman Weber seconded. Motion passed with a vote of 3-0. APPROVAL FOR PAYROLL WEEK ENDING FEBRUARY 24TH, 2025, TOTALING $ 11,963.59: Councilman Cokl made a motion to accept payroll for the week ending February 24, 2025, totaling $ 11,963.59. Councilman Weber seconded. Motion passed with a vote of 3-0.   ADJOURN at: Meeting was adjourned at 7:14 pm by Council President Brock Waterson.     APPROVALS:                                                                     ATTEST:

SOUTH WHITLEY TOWN COUNCIL REGULAR MEETING MINUTES TOWN HALL BOARD ROOM 118 E FRONT ST SOUTH WHITLEY, IN  46787 FEBRUARY 11, 2025 6:30 PM CALL TO ORDER: Meeting was called to order by Council President Brock Waterson at 6:30 pm. Members present were as follows: Council President Brock Waterson, Vice President Trey Weber, Councilman Randy Cokl, Town Attorney Greg Hockemeyer, Town Marshal Mikel Vandevender, and Clerk-Treasurer Alyssa Knepple. Utility Supervisor Kent Slater was not in attendance. PLEDGE OF ALLEGIANCE ADJUSTMENTS CHRISTOPHER WORLEY WATER – $ 314.90 WW - $1,063.92 *This adjustment did not need approval because the leak was due to Town equipment failure. It is included so the Council was made aware of the large adjustment. RICHARD KREIDER $ 340.86 Councilman Cokl made a motion to accept the adjustment for $340.86. Councilman Weber seconded. Motion passed with a vote of 3-0. KEVIN COYLE $ 248.65 Councilman Cokl made a motion to accept the adjustment for $248.65. Councilman Weber seconded. Motion passed with a vote of 3-0. ASHLEY MILLER $ 448.54 Councilman Cokl made a motion to accept the adjustment for $448.54. Councilman Weber seconded. Motion passed with a vote of 3-0. JENNIFER BOSTON $ 165.78 Councilman Cokl made a motion to accept the adjustment for $165.78. Councilman Weber seconded. Motion passed with a vote of 3-0.   NEW BUSINESS OFFICER LIMORE SWEAR IN: Marshal Vandevender swore in Officer David Limore . HUMANE SOCIETY OF WHITLEY COUNTY 2025 CONTRACT: The council reviewed the contract with the Humane Society of Whitley County and agreed to the annual fee that will not exceed $3,000. Councilman Weber made a motion to accept the 2025 contract with HSWC. Councilman Cokl seconded. Motion passed with a vote of 3-0. DLZ: Mike Duffy from DLZ came in to seek approval to accept Brooks Construction bid for the 2024-2 CCMG project. Bids were opened on February 10, 2025 at 2:00 PM. Councilman Cokl made a motion to accept the Brooks Construction bid for the 2024-2 CCMG project and to allow Council President Brock Waterson so sign all documents related to the 2024-1 & 2 CCMG projects outside of an official meeting. This approval also includes permission for President Waterson to sign the IDEM notification of water line replacements on Mulberry Street. Councilman Weber seconded. Motion passed with a vote of 3-0. ·        2024-2 CCMG – Councilman Waterson expressed his concerns with API and the 2024-2 project. He wants to make sure that API keeps to their timeline so there are no disturbances in school dismissal. Mike Duffy said it would be something to discuss during the pre-construction meeting. OLD BUSINESS RATE STUDY CONTRACT DISCUSSION: The Clerk and the Council discussed the importance of having a rate study done because of rising costs. There are two different accounting firms that the Clerk has contacted to get quotes for a rate study from Baker Tilly and Krohn and Associates. ·        During this discussion, town resident, Tony Starkey said he would like to discuss the amount of money his business, Fox Products, and Larod, LLC pay per year in utilities. He would like the Council to look at businesses and possibly give discounted utility rates to businesses interested in coming to South Whitley because he has investors ready to move into Town. He said it has been hard for him to find positives about South Whitley for these investors to have a want to move into town. Mr. Starkey is asking for the Town Council to meet with him on February 19th at 2:00 pm to walk through his vacant properties so they can see his progress and they can discuss what incentives can be given to bring new businesses to Town. After Mr. Starkey left the meeting, the Council looked over the different quotes and because the price was very similar, they decided to go with Baker Tilly because the Town has worked with them before, and they have a good professional work relationship. Councilman Weber made a motion to accept Baker Tilly’s scope of work and contract with the limit of cost being $21,700.00. Councilman Cokl seconded. Motion passed with a vote of 3-0. COUNCILMAN TOPICS Councilman Waterson said the local boy scout troop would like to put a flag retirement box into the Clerks’ office for people to drop off their old flags so they can be disposed of properly. Councilman Waterson asked the Clerk if the Town had any Whitko Pride decorations that could be put around town in support of the Lady Wildcats going to Regionals. The Clerk said there isn’t anything we currently have, but it is something she would look into purchasing for the future. Usually banners and light pole decorations take about 4-5 weeks to be delivered. PUBLIC INPUT None at this time DEPARTMENT HEADS: PARK BOARD UPDATE: The interested parties met with the Council at a public work session before the meeting today. There are six individuals interested, so the council appointed board members, but said the board should start a committee that would allow other residents to be involved in creating ideas and support for the parks department but not make final voting decisions. Council President Brock Waterson appointed Braylynn Anderson on a one-year term, Randy Simpson on a two-year term, Jenna Reiff to a three-year term, and Faye Johnson on a four-year term. These terms have a beginning date of January 1, 2025.   WASTE WATER/UTILITIES SUPERVISOR – KENT SLATER: not present     TOWN MARSHAL – MIKEL VANDEVENDER: ·        Marshal Vandevender presented the Council with the contract for Officer David Limore. Councilman Cokl made a motion to accept the Limore contract. Councilman Weber seconded. Motion passed with a vote of     3-0. ·        Marshal Vandevender asked the council for permission to hire another part-time officer. Because of their current position and the one they will be taking for another department, the Marshal would like to maintain this individual’s anonymity. Councilman Cokl made a motion to allow Marshal Vandevender to hire another part-time officer. Councilman Weber seconded. Motion passed with a vote of 3-0. ·        Marshal Vandevender informed the council that Officer Fannin and the SRO, Officer Thomas, will be switching squad cars. The SUV Officer Thomas currently drives is better equipped for road pursuits and a K-9 that gets in and out of the vehicle frequently. Officer Fannin’s vehicle is not the best for road pursuits and is already set up for a K-9. The vehicles will be resurfaced to match the new squad cars, and the SRO vehicle will be wrapped with a new Whitko themed print. The cost for the switch comes from a donation Officer Fannin received for a new K-9 vehicle, so the Town will not pay for the resurfacing or new equipment to accommodate the officers’ switching vehicles. Councilman Cokl made a motion to allow Officer Fannin and Officer Thomas to switch squad vehicles. Councilman Weber seconded. Motion passed with a vote of 3-0. TOWN ATTORNEY – GREGG HOCKEMEYER: Nothing to present. CLERK-TREASURER – ALYSSA KNEPPLE: The Clerk’s office got the computer upgrades finished today. Everything went pretty smoothly, and the new system is working great.   APPROVALS: APPROVAL FOR JANUARY 28TH REGULAR MEETING MINUTES: Councilman Cokl made a motion to accept the January 28th regular meeting minutes. Councilman Weber seconded. Motion passed with a vote of 3-0. APPROVAL FOR FEBRUARY 11TH, 2025 APV’s TOTALING $ 224,924.68: Councilman Cokl made a motion to accept the February 11th, 2025, APV’s totaling $ 224,924.68. Councilman Weber seconded. Motion passed with a vote of 3-0. APPROVAL FOR PAYROLL WEEK ENDING FEBRUARY 3RD, 2025, TOTALING $ 12,212.57: Councilman Cokl made a motion to accept payroll for the week ending February 3rd, 2025, totaling $ 12,212.57. Councilman Weber seconded. Motion passed with a vote of 3-0. APPROVAL FOR PAYROLL WEEK ENDING FEBRUARY 10TH, 2025, TOTALING $ 11,829.21:   Councilman Cokl made a motion to accept payroll for the week ending February 10th, 2025, totaling $ 11,829.21. Councilman Weber seconded. Motion passed with a vote of 3-0.   ADJOURN at: Meeting was adjourned at 7:23 pm by Council President Brock Waterson.                     APPROVALS:                                                                                                                                              ATTEST:

SOUTH WHITLEY TOWN COUNCIL REGULAR MEETING MINUTES TOWN HALL BOARD ROOM 118 E FRONT ST SOUTH WHITLEY, IN  46787 JANUARY 28, 2024 6:30 PM CALL TO ORDER: Meeting was called to order by Council President Brock Waterson at 6:30 pm. Members present were as follows: Council President Brock Waterson, Vice President Trey Weber, Councilman Randy Cokl, Town Attorney Greg Hockemeyer, Utility Supervisor Kent Slater, Town Marshal Mikel Vandevender, and Clerk-Treasurer Alyssa Knepple.   PLEDGE OF ALLEGIANCE ADJUSTMENTS BRITTANY BALL $473.44 Councilman Cokl made a motion to accept the adjustment for $473.44. Councilman Weber seconded. Motion passed with a vote of 3-0.     NEW BUSINESS PARK BOARD INTERESTED CANDIDATES: (This topic was discussed after the I.T. contract discussion) ·        BRI SIMS, JENNA REIFF, BRAYLYNN ANDERSON- These women have approached the Clerk and showed an interest in being on the park board. Ms. Reiff and Mrs. Anderson live inside town limits, but Mrs. Sims lives inside the school district. There was discussion about what it meant to live in the district because the Clerk thought it was the school district, but Mr. Hockemeyer said it would most likely be the taxing district. Mr. Hockemeyer wants to table this discussion until he can look further into the state codes and town ordinances to verify. ·        When the park board topic was revisited, Mr. Hockemeyer found that the state code said district, which means taxing district, but the Town has a park board ordinance that says there should be four members with two being different political parties. The ordinance also gives the library a representative if they feel a member would be a significant asset. This member needs to be part of the library district, which would allow Mrs. Sims to be a member of the park board. Councilman Weber said he would reach out to the library and recommend Mrs. Sims as the library’s representative. o   Mrs. Anderson gave some examples of ideas they have discussed for the parks and public places in town. They wanted to start with a survey of middle school and high school students to see what they are looking for in a public park. New basketball courts, different sports areas, activities they would be interested in attending, etc. ·        The park board candidates and current members will meet with the council on Tuesday February 11, 2025, at 5:30 pm to discuss the future of the board.     IMPA DEDICATED SERVICE RATE APPROVAL: The Clerk explained to the council the dedicated service rate form from IMPA was the approval of the extra fee applied to every monthly invoice that goes into a separate account. This account is used for services and projects that the Town needs done and before the Town receives an invoice, the funds for the project will be taken from the dedicated services account. The Town Hall line rerouting was paid for out of the dedicated services account. Councilman Weber made a motion to accept the dedicated services rate of $152.50 per meter. Councilman Cokl seconded. Motion passed with a vote of 3-0. M. HARVEY I.T. CONTRACT: The Clerk presented the council with the 2025 contract from M. Harvey Technology & Consulting LLC. The contract was reviewed by Mr. Hockemeyer prior to the meeting and he gave his approval with no concerns. The monthly cost increase is due to the rising cost of security software and Microsoft 365. Mr. Harvey will also be helping with the live stream issues so the Town can begin having council meetings online for residents to watch at home. Councilman Cokl made a motion to accept the 2025 I.T. contract between the Town of South Whitley and M. Harvey Technology & Consulting, LLC. Councilman Weber seconded. Motion passed with a vote of 3-0. DLZ 2025-1 CCMG APPLICATION: Dave Sheets from DLZ came to discuss the 2025-1 CCMG application and approve the streets that will be on the application. The council verified with the Clerk about the 25% match being included in the 2025 budget. The amount of the match will be $475,000. Dave also informed the council about the 2024-1 CCMG project that includes Mulberry Street and part of Main Street. The water line under Mulberry Street was discussed and needs to be replaced while the street is torn up. Dave said he would discuss this extra project with API, who won the bid for this project, to see if they would be willing to add the water line replacement into the project plans. The line is an 8” cast iron pipe that has been in place since the 50’s or 60’s.   Councilman Weber made a motion to apply for the 2025-1 CCMG that will include Main Street, Wayne Street, and Elm Street. Councilman Cokl seconded. Motion passed with a vote of 3-0. Councilman Weber made a motion to give the Council President the authority to sign all documents related to the 2025-1 CCMG project. Councilman Cokl seconded. Motion passed with a vote of 3-0. OLD BUSINESS 104 S STATE STREET PROPERTY: Councilman Weber informed the council that he would like to move forward with the purchase of the property and has lined up two appraisers to start the purchase process. Mr. Hockemeyer told Councilman Weber to give him the names and information of the appraisers and he will finalize the resolution regarding the potential acquisition of the property. Councilman Cokl motioned to approve Dawson Appraisal and Metz & Denney, LLC as the appraisers of the property, as well as give Councilman Weber permission to lead the purchase of the property as the Town representative. Councilman Waterson seconded. Motion passed with a vote of 3-0. STREETLIGHTS : Councilman Waterson spoke with Kent Slater about the amount and locations of streetlights in need of new light bulbs. Mr. Slater informed the Council that when the new line truck is delivered, the lights will be changed, there is no safe way for the utility department to change those lights at this time. PUBLIC INPUT None DEPARTMENT HEADS: PARK BOARD: No representative present WASTE WATER/UTILITIES SUPERVISOR – KENT SLATER: ·        Mr. Slater is still waiting for the official letter from IDEM regarding the wastewater plant upgrade Phase B. The letter will better explain how IDEM would like the Town to proceed. ·        The line truck has began the final inspection and everything looks good so far. Once the inspection is finished, the money will be wired, and then a delivery date will be set. The Town should receive the new truck within the next couple of weeks. TOWN MARSHAL – MIKEL VANDEVENDER: ·        The police officers would like to inform the council of their concerns about the part-time officers receiving the same bonus as full-time officers. The council discussed the pros and cons of the part-time officers receiving the bonus but would like more time to discuss and find a solution. This topic was tabled for a future meeting. ·        Officer Limore will be going to the academy starting May 6, 2025, with a graduation date of August 22, 2025. He will be sworn in at the February 11, 2025, council meeting. TOWN ATTORNEY – GREGG HOCKEMEYER: ·        The park board candidates were discussed more in depth CLERK-TREASURER – ALYSSA KNEPPLE: ·        CROSSROADS BANK LOAN APPROVAL- The equipment loan from Crossroads Bank was discussed and has been set up for a total amount of $17,024.20 with quarterly payments beginning July 15, 2025, in the amount of $1,560.83. The loan is going to cover the upfront costs of new 4 new office computers and a new police radio. Councilman Cokl made a motion to accept the equipment lease with Crossroads Bank for $17,024.20. Councilman Waterson seconded. Motion passed with a vote of 2-0. Councilman Weber abstained from the vote. ·        The Clerk had her meeting with Jeff Rowe from Baker Tilly today.  They discussed the reason for the study, any upcoming extensive projects, etc. Mr. Rowe said he would get a contract and quote of services prepared and ready for approval at the next council meeting. APPROVALS: APPROVAL FOR JANUARY 14TH REGULAR MEETING MINUTES: Councilman Cokl made a motion to accept the January 14th regular meeting minutes. Councilman Weber seconded. Motion passed with a vote of 3-0. APPROVAL FOR JANUARY 28TH, 2025 APV’s TOTALING $ 324,344.76: Councilman Cokl made a motion to accept January 28th APV’s totaling $ 324,344.76. Councilman Weber seconded. Motion passed with a vote of 3-0.   APPROVAL FOR PAYROLL WEEK ENDING JANUARY 20TH, 2025, TOTALING $11,859.49:  Councilman Cokl made a motion to accept payroll for the week ending January 20th, 2025, totaling $11,859.49. Councilman Weber seconded. Motion passed with a vote of 3-0. APPROVAL FOR PAYROLL WEEK ENDING JANUARY 27TH, 2025, TOTALING $ 12,423.35: Councilman Cokl made a motion to accept payroll for the week ending January 27th, 2025, totaling $12,433.35. Councilman Weber seconded. Motion passed with a vote of 3-0. ADJOURN at: Meeting was adjourned at 7:07 PM by Council President Brock Waterson.         APPROVALS:                                                                                                                                          ATTEST:

SOUTH WHITLEY TOWN COUNCIL REGULAR MEETING MINUTES TOWN HALL BOARD ROOM 118 E FRONT ST SOUTH WHITLEY, IN  46787 DECEMBER 23, 2024 4:30 PM CALL TO ORDER: Meeting was called to order by Council President Randy Cokl at 4:30 pm. Members present were as follows: Council President Randy Cokl, Vice President Brock Waterson, Councilman Trey Weber, Town Attorney Greg Hockemeyer, Utility Supervisor Kent Slater, Town Marshal Mikel Vandevender, and Clerk-Treasurer Alyssa Knepple. PLEDGE OF ALLEGIANCE ADJUSTMENTS GFH, LLC (JOE GRANT) 401 W WAYNE $ 71.86 Councilman Waterson made a motion to accept the adjustment for $71.86. Councilman Weber seconded. Motion passed with a vote of 3-0.   NEW BUSINESS 2025 INSURANCE RENEWAL: Tonya Warner from The Hilb Group presented the Town with the 2025 insurance policy. There has been a 29% increase in prices because of the number of claims in 2024. The policy lapses on 1/1/2025. The council discussed how they would like to be notified closer to budget preparation on what the estimate of insurances costs would be so they can have the option to look at other providers if the price isn’t satisfactory. Mr. Hockemeyer stated that on behalf of the Town that they will require the premium estimate in august or September to give a reasonable amount of time to get quotes from other insurance options and even other insurance representation, if needed. After the discussion, Councilman Waterson made a motion to accept the 2025 insurance package. Councilman Weber seconded. Motion passed with a vote of 3-0. 2025 SALARY ORDINANCE 2ND READING: Councilman Cokl asked if the other councilmen have looked over the Salary Ordinance and if they had any questions. Both said they had looked over the information and had no questions. Councilman Waterson made a motion to accept the 2025 Salary Ordinance at its second reading. Councilman Weber seconded. Motion passed with a vote of 3-0.   EMPLOYEE YEAR END BONUS: The Council discussed different amounts for what they felt would be a sufficient year-end bonus and agreed on $300 for each full-time employee, and that included the part-time custodian, Renee Enyeart. Councilman Waterson made a motion to give each full-time employee $300 and the custodian should be included as well. Councilman Weber seconded. Motion passed with a vote of 3-0. 2025 APPOINTMENT OF OFFICERS: Councilman Cokl read the names for reappointment for Redevelopment Commission, Planning Commission, and BZA. Councilman Waterson asked why the members from the Council were not said and Mr. Hockemeyer reminded him that the RDC is reappointed every year, but the other two groups have staggered terms. Councilman Waterson made a motion to approve the reappointment of Teresa Carrano, Karen Jordan, Bryan Rose, and Brock Waterson to the Redevelopment Commission for 2025, Wendy Bills for the Planning Commission, and Rodney Hardesty for BZA. Councilman Weber seconded. Motion passed with a vote of 3-0.   ·        Councilman Weber stated he would be the Region 3A representative for 2025. ·        Councilman Weber nominated by motion that Brock Waterson be the Council President for 2025, and Councilman Waterson nominated by motion for Trey Weber to be the Vice President for 2025. Each motion was seconded by Councilman Cokl. Motions passed with a vote of 3-0. Councilman Waterson informed Kent Slater about some of the streetlights that are out. Mr. Slater said the bucket truck is being repaired and needs all the hydraulics replaced, so it is going to take about a month. OLD BUSINESS ·        Councilman Weber has been in contact with the owner of the old flower shop, who has expressed interest in selling the building to the Town, as well as the owners of the property on the corner of St. Rd 5 and 14.  He is going to contact both owners at the beginning of the year to further discuss the properties. ·        Councilman Waterson talked about how the Town wanted to beautify the land across the river. The council talked about putting baseball fields there, but the property is in a flood way and because of the fences for baseball fields would stop the flow of debris. Soccer fields could be an option. ·        Councilman Waterson would also like to get the property ready and start the process for the bridge to be built to cross the river and connect the two parks. ·        Councilman Waterson talked with the building department, and he said the Town might have enough right of way for the sidewalk to be built from the 5 way stop to Whispering Hills by a private contractor. Councilman Weber has been in contact with Matt Brinkman from Region 2A to start and get the sidewalk built. Matt told Councilman Weber that if INDOT had not returned his call or email, to let him know and Matt would reach out to INDOT on our behalf. ·        Councilman Waterson talked to the Head Contractor of the CCMG 2023 project, and he stated he is going to try is best to start the next project on time and stay on schedule since it will affect the streets to the schools. ·        Councilman Weber also discussed the property that was gifted to Aaron McClure on Hathaway Drive. It was brought up that the property was given to Mr. McClure to build AJ Machine, but the property was then used as collateral for him to buy the property in Columbia City where the business is currently. For the Town to initiate imminent domain, there must be a very specific governmental purpose for the property. PUBLIC INPUT No public input DEPARTMENT HEADS: PARK BOARD – DAVE WARNER: Not Present WASTE WATER/UTILITIES SUPERVISOR – KENT SLATER: Nothing to present. TOWN MARSHAL – MIKEL VANDEVENDER: ·        Marshal Vandevender asked the council for the approval of signing the title of the 2015 Ford Explorer police vehicle over to Copsgear.com as a trade for services rendered. Councilman Waterson made a motion to transfer the title of the police vehicle to Copsgear.com as payment for services rendered in the installation of equipment for the new police vehicles. Councilman Weber seconded. Motion passed with a vote of 3-0. ·        Marshal Vandevender informed the Council that Sgt. Johnson finished his instructor training. Also, Officer Haupert will be starting ILEA training on January 6th, 2025, as well as Officer Limore will be starting pre-basic on January 6th, 2025. ·        Marshal Vandevender informed the council that he looked at the vehicle that was involved in a traffic stop by Officer Fannin and resulted in possible damage when the K9 did her search. The Marshal will forward Mr. Hockemeyer everything he has on the case and see what his take is on the Towns’ options for a resolution. TOWN ATTORNEY – GREGG HOCKEMEYER: ·        Mr. Hockemeyer informed the council that he does not have a closing date for the 206 & 208 S State Street properties. He will notify the council as soon as he gets the information. CLERK-TREASURER – ALYSSA KNEPPLE: ·        Councilman Waterson made a motion to accept the meeting minutes from the December 20th executive session and public meeting regarding personnel. Councilman Weber seconded. Motion passed with a vote of 2-0. Councilman Cokl abstained because of his absence at the meetings being voted on. APPROVALS: APPROVAL FOR DECEMBER 10TH REGULAR MEETING MINUTES: Councilman Waterson made a motion to accept the December 10th regular meeting minutes. Councilman Weber seconded. Motion passed with a vote of 3-0.   APPROVALS FOR AUGUST 2024 BANK RECONCILIATIONS: Councilman Waterson made a motion to accept the August 2024 bank reconciliations. Councilman Weber seconded. Motion passed with a vote of 3-0.   APPROVAL FOR DECEMBER 23RD APV’s TOTALING $ 268,855.89: Councilman Waterson made a motion to accept the December 23rd APV’s totaling $268,855.89. Councilman Weber seconded. Motion passed with a vote of 3-0 . APPROVAL FOR PAYROLL WEEK ENDING DECEMBER 16TH, 2024, TOTALING $12,752.54: Councilman Waterson made a motion to accept payroll for the week ending December 16th totaling $ 12,752.54 Councilman Weber seconded. Motion passed with a vote of 3-0. APPROVAL FOR PAYROLL WEEK ENDING DECEMBER 23RD, 2024, TOTALING $10,740.98: Councilman Waterson made a motion to accept payroll for the week ending December 23rd totaling $10,740.98. Councilman Weber seconded. Motion passed with a vote of 3-0. ADJOURN at: Meeting was adjourned at 5:21 PM by Council President Randy Cokl. APPROVAL:                                                                                                                 ATTEST:

SOUTH WHITLEY TOWN COUNCIL REGULAR MEETING AGENDA TOWN HALL BOARD ROOM 118 E FRONT ST SOUTH WHITLEY, IN  46787 DECEMBER 10, 2024 6:30 PM CALL TO ORDER: Meeting was called to order by Council President Randy Cokl. Members present were as follows: Council President Randy Cokl, Vice President Brock Waterson, Councilman Trey Weber, and Clerk-Treasurer Alyssa Knepple. Town Marshal Mikel Vandevender and Utility Supervisor Kent Slater were absent. Town Attorney Greg Hockemeyer was also absent from the meeting, but his associate Cohen Reimers was there to assist.   PLEDGE OF ALLEGIANCE ADJUSTMENTS NONE NEW BUSINESS APPOINTMENT OF COMMISSION MEMBERS: Clerk - Treasurer hasn’t heard back from the County about which positions needed reappointment. This topic is tabled until the next meeting on the 23rd.   2025 SALARY ORDINANCE 1ST READING: Councilman Waterson made a motion to accept the 1st reading of the 2025 Salary Ordinance. Councilman Weber seconded. Motion passed with a vote of 3-0. MARQUEL ROBINSON - GLOBAL LIFE LIBERTY NATIONAL DIVISION: Mr. Robinson discussed life insurance possibilities through Global Life Liberty National Division. There are different options for employees to take advantage of and Mr. Robinson is requesting approval to speak with the Town’s employees about their insurance options. The council gave Mr. Robinson approval and told him to speak with the Clerk to set up times. OLD BUSINESS 206 &208 STATE STREET PROPERTIES: Councilman Waterson asked Mr. Reimers whether Greg had information regarding the closing for the properties. Mr. Reimers said Greg has been in contact with Tom Phew about the title information and is waiting to hear back with a date and time. Greg would be in contact with the council when he received the information. Councilman Waterson asked the Clerk – Treasurer about the specifications for façade grants. The town offers $5,000 to reimburse businesses for expenses accrued when updating and beautification of their business front. The business needs to first pay the invoices, file an application with the Redevelopment Commission to get approval, and then must be approved by the Council. The Town budgets to give out about 5 grants each year. PUBLIC INPUT DEBORAH BOWERS: Mrs. Bowers and parts of Market Street have been skipped on recycling days. She contacted the recycling company for the county, and they said to leave the bins out and they would come back and pick them up in the next couple of days. It has now been a week, and they are still sitting outside on the street. She is wondering if the council can reach out and see what the problem is and come up with a solution.   DEPARTMENT HEADS: PARK BOARD – DAVE WARNER: Not present WASTE WATER/UTILITIES SUPERVISOR – KENT SLATER: Not present TOWN MARSHAL – MIKEL VANDEVENDER: Not present TOWN ATTORNEY – GREGG HOCKEMEYER: ·        Mr. Reimers reiterated that Greg is working on getting the closing information to the council regarding the State Street properties. ·        He also gave the elected officials their annual nepotism contracts. Those were signed and given to the Clerk to file with the state. CLERK-TREASURER – ALYSSA KNEPPLE: ·        Our IT personnel let the Clerk know the 4 computers in the office need upgrades. The server used by the Town also needs an upgrade because of the warranty expiring. He has given the Clerk a quote of what these costs might look like. He has quoted 4 desktop computers, the new server, and installation labor at $6,591.07. Councilman Waterson made a motion to accept the computer upgrades at the cost of $6,591.07. Councilman Weber seconded. Motion passed with a vote of 3-0. APPROVALS: APPROVAL FOR NOVEMBER 26TH REGULAR MEETING MINUTES: Councilman Waterson made a motion to accept the November 26th regular meeting minutes. Councilman Weber seconded. Motion passed with a vote of 3-0. APPROVAL FOR DECEMBER 10TH APV’s TOTALING $ 321,204.87: Councilman Waterson made a motion to accept the December 10th APV’s totaling $321,204.87. Councilman Weber seconded. Motion passed with a vote of 3-0. APPROVAL FOR PAYROLL WEEK ENDING DECEMBER 2ND, 2024, TOTALING $ 12,383.16: Councilman Waterson made a motion to accept payroll for the week ending December 2nd totaling $12,383.16. Councilman Weber seconded. Motion passed with a vote of 3-0. APPROVAL FOR PAYROLL WEEK ENDING DECEMBER 9TH, 2024, TOTALING $ 10,733.92: Councilman Waterson made a motion to accept payroll for the week ending December 9th totaling $10,733.92. Councilman Weber seconded. Motion passed with a vote of 3-0. ADJOURN at: Meeting was adjourned at 6:48 pm by Councilman Randy Cokl.                     APPROVALS:                                                                                                                                          ATTEST:

SOUTH WHITLEY TOWN COUNCIL REGULAR MEETING MINUTES TOWN HALL BOARD ROOM 118 E FRONT ST SOUTH WHITLEY, IN  46787 NOVEMBER 26, 2024 6:30 PM CALL TO ORDER: Meeting was called to order by Council President Randy Cokl at 6:30 pm. Members present were as follows: Council President Randy Cokl, Vice President Brock Waterson, Utility Supervisor Kent Slater, Town Attorney Greg Hockemeyer, and Clerk-Treasurer Alyssa Knepple. Councilman Trey Weber and Town Marshal Mikel Vandevender were not in attendance. PLEDGE OF ALLEGIANCE ADJUSTMENTS NONE NEW BUSINESS   OLD BUSINESS BRIAN MCCARTY: Mr. McCarty is ready and signed the contract. He has started working on the properties and getting them cleaned out. Attorney Hockemeyer said he will contact the council when he has the closing information. There was a question from the audience about Green Parrot building connected to the 206 & 208 properties. Councilman Waterson stated that Brent Reed is still the owner of the Parrot and has good ideas for the building. He’s hoping that with the other two properties getting remodeled, it will help inspire a remodel of the Parrot.   PUBLIC INPUT KAREN JORDAN: Asked about the trash being picked up at 106 N Maple. She had been walking the alleys with the construction going on and noticed the trash was full but the house is currently empty so she didn’t know how they would get their trash picked up. Also, there is an old mattress in the dumpster behind the post office that looks like it belongs to one of the apartments above a business on State Street. The Clerk stated she would talk to Borden to see if there is anything they can do about those issues.   EDC: Dale Buuck gave the council an update about what the EDC has been doing. ·        There is a broadband task force created with Surf Net and MediaCom, but there is another option the group is looking into “Lakeland Internet”, which uses Terrana technology. Installing 7 towers in Whitley County that use this technology could cover almost the entire county, especially the rural areas. It gives great service to our rural residents at an affordable cost. There are currently studies being done around the county to get information on current coverage. ·        The EDC has hired contractors to help facilitate community development plans and help develop the smaller towns around Whitley County. They can even help Mr. McCarty to find grants and funding for the building repair costs. ·        Councilman Waterson askes Mr. Buuck if the EDC can assist the town with getting INDOT to install a sidewalk from the Town digital sign to Whispering Hills. This is a concern for our council because there are many kids who walk down that street to get to school and it is on a main highway through town. ·        Councilman Waterson also asked for assistance in applying for grants to help with the restoration on the water tower that has now been deemed a historical landmark. DEPARTMENT HEADS: PARK BOARD – DAVE WARNER: Not present WASTE WATER/UTILITIES SUPERVISOR – KENT SLATER: ·        Kent asked the council what the price is for the rest of the old light poles. Mr. Hockemeyer stated that since the others were sold at $325 for taller and $395 for short. Council agrees that this should be the set price for any other inquiries about purchasing the remaining light poles. ·        The line truck needs repaired, and the parts are no longer being made. It would be an expensive repair. Kent is suggesting the purchase of a newer used line truck. The council advises Kent to get some prices of replacement trucks. ·        Maple Street construction is almost finished. API is now waiting for the weather to warm up enough for them to pave. TOWN MARSHAL – MIKEL VANDEVENDER: Not present TOWN ATTORNEY – GREGG HOCKEMEYER: Mr. Hockemeyer said he will look over the contract from Brian McCarty and let the council know when the closing will be.   CLERK-TREASURER – ALYSSA KNEPPLE: ·        2025 COUNCIL MEETING DATE APPROVAL: Councilman Waterson asked the Clerk if there is anything different about these dates. All dates are still the 2nd and 4th Tuesdays of the month at 6:30 pm. Councilman Waterson made a motion to accept the 2025 council meeting dates. Councilman Cokl seconded. Motion passed with a vote of 2-0. ·        The Clerk also let people know there is a new trash guy that has been doing pick up for South Whitley. He has never had a trash collection job before this, so the Town is asking for patience from residents while he continues to learn. If a residents’ trash gets missed, leave it out and call the Clerks’ office with your address. They will call Borden on Monday morning with the missed addresses and another guy will be sent to get the missed addresses. Also, trash will be picked up on Saturday November 20th because of the Thanksgiving holiday. APPROVALS: APPROVAL FOR EXECUTIVE SESSION MEETING MINUTES FROM NOVEMBER 20, 2024: Councilman Waterson made a motion to accept the Executive session meeting minutes. Councilman Cokl seconded. Motion passed with a vote of 2-0. APPROVAL FOR PUBLIC MEETING MINUTES FROM NOVEMBER 20, 2024 : Councilman Waterson made a motion to accept the public meeting minutes from November 20, 2024. Councilman Cokl seconded. Motion passed with a vote of 2-0. APPROVAL FOR NOVEMBER 12TH REGULAR MEETING MINUTES: Councilman Waterson made a motion to accept November 12th regular meeting minutes. Councilman Cokl seconded. Motion passed with a vote of 2-0. APPROVAL FOR NOVEMBER 26TH APV’s TOTALING $ 239,779.97: Councilman Waterson made a motion to accept November 26th APV’s totaling $239,779.97. Councilman Cokl seconded. Motion passed with a vote of 2-0. APPROVAL FOR PAYROLL WEEK ENDING NOVEMBER 18, 2024, TOTALING $ 12,443.74: Councilman Waterson made a motion to accept payroll for the week ending November 18, 2024 totaling $ 12,443.74. Councilman Cokl seconded. Motion passed with a vote of 2-0. APPROVAL FOR PAYROLL WEEK ENDING NOVEMBER 25, 2024, TOTALING $ 10,628.38: Councilman Waterson made a motion to accept payroll for the week ending November 25, 2024 totaling $ 10,628.38. Councilman Cokl seconded. Motion passed with a vote of 2-0 . ADJOURN at: Meeting was adjourned by Council President Randy Cokl at 6:56 pm.   APPROVALS:                                                                                                               ATTEST:

SOUTH WHITLEY TOWN COUNCIL REGULAR MEETING MINUTES TOWN HALL BOARD ROOM 118 E FRONT ST SOUTH WHITLEY, IN  46787 NOVEMBER 12, 2024 6:30 PM CALL TO ORDER: Meeting was called to order at 6:30 PM by Council President Randy Cokl. Members present were as follows: Council President Randy Cokl, Vice President Brock Waterson, Councilman Trey Weber, Town Marshal Mikel Vandevender, Utility Supervisor Kent Slater, Town Attorney Greg Hockemeyer, and Clerk-Treasurer Alyssa Knepple.   PLEDGE OF ALLEGIANCE ADJUSTMENTS NONE NEW BUSINESS ALLIANCE WATER PRESENTATION: Utility Supervisor Kent Slater presented the Water Plant Emergency Response plan to the council. This plan was updated and approved at the October 22nd meeting, but the plan must be presented again to the council for IDEM. 2024-1 CCMG LETTER PROPOSAL: South Whitley was awarded the remaining $300,000 from CCMG to have another partial street repaved in 2025. Main Street from Market Street to Columbia Street will be done under this contract. This remaining balance is from the 2024 -1 bid coming in lower than projected. Councilman Waterson made a motion to accept the DLZ contract and letter proposal for the 2024-2 CCMG project. Councilman Weber seconded. Motion passed with a vote of 3-0. SET DATE FOR LAST 2024 COUNCIL MEETING: Councilmen discussed the last meeting of the year and decided to hold the meeting on Monday December 23rd at 6:30 PM. The regularly scheduled meeting would have been held on December 24th and the Town is closed for the holidays. The meeting information will be posted after the first meeting in December to let residents know of the change. COUNCILMAN WATERSON:  Jon Myers has reached out to Councilman Waterson about the opening for a part-time grant writer in 2025. He would like to do grant writing for the Town of South Whitley, while also taking the position of Town Manager. The councilmen had some discussion and decided to use this information as information only and did not take a vote on the request. The topic of a grant writer will be tabled until a future meeting. OLD BUSINESS ·        Councilman Weber is doing research on kayak and canoe “vending” machines for the Eel River launch in the Town Park. ·        Councilman Cokl is working with SurfNet to get the parks in town free public WiFi. Surf can offer free instillation and Councilman Cokl is waiting for the official quote to approve at the next meeting. ·        Councilman Waterson is still receiving calls about the stick pile at Hagan Park. He is going to work with Utility Supervisor Kent Slater to look into repairing or getting a new chipper to chip the limbs and leaves picked up throughout the year. There are options related to scheduling certain drop-off days or weeks of the summer where chipping will be available. Discussion will continue until there is a solution.   PUBLIC INPUT There was no public input. DEPARTMENT HEADS: PARK BOARD – DAVE WARNER: Not Present WASTE WATER/UTILITIES SUPERVISOR – KENT SLATER: ·        Kent gave an update on the CCMG project. API should be done with construction by Thanksgiving. ·        The leaf vac is in the shop. The water pump went out and it should be back in commission by the end of next week. ·        It would cost the Town $255,000 to restore and paint the old water tower. It would cost $68,000 to take it down. The estimated cost also included a quote of $15,000 to touch up the new tower. The Town should look into grants or talk to the Whitley County Community Foundation to see if there is a 50/50 grant, they would award South Whitley for the project. TOWN MARSHAL – MIKEL VANDEVENDER: ·        Officer Johnson will be going to EVOC training in 2025. ·        Officers Johnson and Thomas will be gone December 16 – 20 for instructor training. TOWN ATTORNEY – GREGG HOCKEMEYER: ·        Waiting for the signed contract with Mr. McCarty for the 206 & 208 S State Street properties. Once that is signed, there will be a closing date selected. CLERK-TREASURER – ALYSSA KNEPPLE: ·        Presented Council the new Holiday Decorations that will be put throughout downtown. ·        REVISIT OFFICER THOMAS’ K9 PTO HOURS: Marshal Vandevender explained that Officer Thomas is allotted the K9 hours, but with him being the SRO, the school needed to be notified that this change was taking place. Councilman Waterson made a motion to give Officer Thomas 8 hours of PTO earned per month of employment with the K9. Councilman Weber seconded. Motion passed with a vote of 3-0. APPROVALS: APPROVAL FOR OCTOBER 22ND REGULAR MEETING MINUTES: Councilman Waterson made a motion to accept October 22nd regular meeting minutes. Councilman Weber seconded. Motion passed with a vote of 3-0.   APPROVAL FOR NOVEMBER 12TH APV’s TOTALING $ 1,021,494.96: Councilman Waterson made a motion to accept November 12th APV’s totaling $1,021,494.96. Councilman Weber seconded. Motion passed with a vote of 3-0.   APPROVAL FOR PAYROLL WEEK ENDING OCTOBER 28, 2024, TOTALING $ 11,457.98: Councilman Waterson made a motion to approve payroll week ending October 28 totaling $ 11,457.98. Councilman Weber seconded. Motion passed with a vote of 3-0. APPROVAL FOR PAYROLL WEEK ENDING NOVEMBER 4, 2024, TOTALING $ 10,481.88: Councilman Waterson made a motion to approve payroll week ending November 4 totaling $ 10,481.88. Councilman Weber seconded. Motion passed with a vote of 3-0. APPROVAL FOR PAYROLL WEEK ENDING NOVEMBER 11, 2024, TOTALING $ 11,687.71: Councilman Waterson made a motion to approve payroll week ending November 11 totaling $11,687.71. Councilman Weber seconded. Motion passed with a vote of 3-0.   ADJOURN at: Meeting was adjourned at 7:00 PM by Council President Randy Cokl.     APPROVALS:                                                                                                                         ATTEST:

SOUTH WHITLEY TOWN COUNCIL REGULAR MEETING AGENDA TOWN HALL BOARD ROOM 118 E FRONT ST SOUTH WHITLEY, IN  46787 OCTOBER 22, 2024 6:30 PM CALL TO ORDER: Meeting was called to order by Council President Randy Cokl at 6:30 pm. Members present were as follows: Council President Randy Cokl, Vice President Brock Waterson, Councilman Trey Weber, Utility Supervisor Kent Slater, Town Marshal Mikel Vandevender, Town Attorney Greg Hockemeyer, and Clerk-Treasurer Alyssa Knepple. PLEDGE OF ALLEGIANCE ADJUSTMENTS NONE NEW BUSINESS IMPA REPORT: Mike Adams and Dirk Garriott came from IMPA to present the Council with the half-time report. This report gives services provided by IMPA and compares those to past years. They also discussed how they are working to increase their presence in Northeastern Indiana with contracting a couple other communities. IMPA will also be working on re-routing and updating the electrical lines at AG Plus. This would also include new poles. IMPA would like to work with Kent and the Council to implement a maintenance check on our light poles and equipment. This would help with the number of outages in our area. IMPA is implementing a readiness status to inform communities of the amount of time a service might take to restore. This will come in handy with natural disasters and extreme weather coming through Indiana.   WATER EMERGENCY PLAN: The water emergency plan has been in place for the last 15-20 years. This plan has been reviewed and updated by the council. Councilman Waterson made a motion to accept the updates and the water emergency plan. Councilman Weber seconded. Motion passed with a vote of 3-0.   FUTURE PARK PLANS: Councilman Weber expressed interest in researching and installing a kayak and canoe “vending” machine down by river. It would bring more tourists and revenue to the Town and our local businesses. We could look into having a pickup/drop off point up or down river and possibly even partner with another town to set one up as well. Councilman Waterson stated Mr. McCarty, who submitted a bid for the downtown buildings, said he has a friend who is in the business of kayak and canoe rentals. He has expressed interest in speaking with the council about different opportunities for the river launch and rentals. Carol Eberly has contacted the council to request a change of the street light bulb down by her restaurant. They have been out all summer, and the utility department will get those changed. The delay was because of the downtown light replacement project, the Town was hoping those lights would have been replaced already. PARK INTERNET : Councilman Cokl has been looking into the cost of supplying some of the Town’s public areas with free Wi-Fi internet. Surf Net has one gig for $135 per month or two gigs for $175. Surf Net would supply two routers with free installation, one at Lebrun and one at the Town Park. The Clerk-Treasurer said she would look at the budget for 2025 and see if that would be a doable extra expense. This topic was tabled for the next meeting.     OLD BUSINESS OFFICER ON-CALL PAY: Councilman Waterson asked about how the pay was helping cover on call hours. Marshal Vandevender said it has helped with on-call coverage and officers taking extra hours. Councilman Waterson then made a motion to make officers working hours on-call continue to receive the $20.00 per hour pay rate, until further notice. Councilman Weber seconded. Motion passed with a vote of 3-0. LIGHT POLE BID APPROVAL: Councilman Cokl opened the light pole bids on October 16, 2024, at a public meeting. There was only one bid for the light poles from Mr. Tanner Moyer. He would like to purchase three lights: two smaller sizes for $395 and one large size for $325. Councilman Waterson made a motion to accept the bid from Mr. Moyer for the three poles at $395 for small and $325 for large. Councilman Weber seconded. Motion passed with a vote of 3-0.   PUBLIC INPUT KAREN JORDAN: Would like to know if the Council is going to hire a grant writer in 2025 that would help restore and paint the old water tower. Also agrees that putting a kayak and canoe rental down at the river launch. There are other opportunities that the Council can take to develop Hagan Park. It is a great place for trail activities or a disc golf course. DEPARTMENT HEADS: PARK BOARD – DAVE WARNER: WASTE WATER/UTILITIES SUPERVISOR – KENT SLATER: ·        Road construction is still ongoing but is now behind schedule. This is because the water line on the corner of Maple and Broad Streets has been difficult to reattach to the new lines to the new main and might need to be rerouted. Sidewalks and streets should be visible on Maple Street soon. TOWN MARSHAL – MIKEL VANDEVENDER: Nothing to present at this time. TOWN ATTORNEY – GREGG HOCKEMEYER: ·        Working on contract for Brian McCarty with the Town to develop the buildings at 206 & 208 South State Street. That should be ready for signatures by the end of the week. CLERK-TREASURER – ALYSSA KNEPPLE: ·        There has been discussion about whether Officer Thomas should be eligible to receive the extra K9 PTO hours K9 officers are entitled to. Marshal Vandevender stated that because legally the Town must give him that time. It is a touchy subject because he is the SRO, and the school owns the dog. Attorney Hockemeyer said he will look into the issue and see what he can find out. It will be discussed again at the next meeting. APPROVALS: APPROVAL FOR OCTOBER 8TH REGULAR MEETING MINUTES: Councilman Waterson made a motion to accept October 8th regular meeting minutes. Councilman Weber seconded. Motion passed with a vote of 3-0.   APPROVAL FOR BANK RECONCILIATION FOR JULY 2024: Councilman Waterson made a motion to accept bank reconciliation from July 2024. Councilman Weber seconded. Motion passed with a vote of 3-0. APPROVAL FOR OCTOBER 22ND APV’s TOTALING $ 265,785.30: Councilman Waterson made a motion to accept October 22nd APV’s in the amount of $265,785.30. Councilman Weber seconded. Motion passed with a vote of 3-0. APPROVAL FOR PAYROLL WEEK ENDING OCTOBER 14, 2024, TOTALING $ 12,745.36: Councilman Waterson made a motion to accept payroll for the week ending October 14 totaling $12,745.36. Councilman Weber seconded. Motion passed with a vote of 3-0. APPROVAL FOR PAYROLL WEEK ENDING OCTOBER 21, 2024, TOTALING $ 11,152.17: Councilman Waterson made a motion to accept payroll for the week ending October 21 totaling $11,152.17. Councilman Weber seconded. Motion passed with a vote of 3-0. ADJOURN at: Meeting was adjourned at 7:21 PM by Council President Randy Cokl.   APPROVALS:                                                                                                                                 ATTEST:

SOUTH WHITLEY TOWN COUNCIL REGULAR MEETING MINUTES TOWN HALL BOARD ROOM 118 E FRONT ST SOUTH WHITLEY, IN  46787 OCTOBER 8, 2024 6:30 PM CALL TO ORDER: Council meeting was called to order by Vice President Brock Waterson. Members present were as follows: Vice President Brock Waterson, Councilman Trey Weber, Town Marshal Mikel Vandevender, Town Attorney Greg Hockemeyer, and Clerk-Treasurer Alyssa Knepple. Council President Randy Cokl and Utility Supervisor Kent Slater were attending a conference and not present.   PLEDGE OF ALLEGIANCE ADJUSTMENTS NONE NEW BUSINESS 2025 BUDGET ADPOTION: Budget adoption meeting was opened at 6:31 pm by Councilman Waterson. Questions and comments were allowed, but none were received. The Council agreed to the presented 2025 budget. Councilman Weber made a motion to accept the 2025 budget. Councilman Waterson seconded. Motion passed with a vote of 2-0. Budget adoption meeting was adjourned at 6:33 pm. OLD BUSINESS BID OPENING FOR DOWNTOWN BUILDINGS: Business proposals were opened and read in the order they were received. The only bid submitted was from Brian McCarty. He owns a business in Fort Wayne while his wife runs a clothing boutique. The McCarty’s proposal also includes making one of the stores another location for Mrs. McCarty’s boutique and use the other space for storage and repairs for Mr. McCarty’s cotton candy business. They would also make improvements that would bring new apartments above the store fronts. Councilman Weber made a motion to accept the business proposal from Brian McCarty and give Greg the authorization to draw up the purchase agreement. Councilman Waterson seconded. Motion passed with a vote of 2-0. PUBLIC INPUT JEN KRIDER: The town Christmas celebration activities have been scheduled. December 5-6 is the Walk of Trees at The Press Room. December 7th will be a performance from a Willie Nelson impersonator. December 13th will be the lighted parade, and the Wishing Tree lighting and fireworks will be December 20th. DEPARTMENT HEADS: PARK BOARD – DAVE WARNER: ·        The pickleball tournament during the Fall Festival was a success. Dave presented a check to the Council to give to the Fall Festival Committee from the parks department from the proceeds.     WASTE WATER/UTILITIES SUPERVISOR – KENT SLATER: Not present ·        Clerk-Treasurer Alyssa Knepple stated that Kent wanted to notify the Council that the road construction is continuing and on schedule. TOWN MARSHAL – MIKEL VANDEVENDER: ·        Marshal Vandevender swore in the new K9 officer Letty. She is the new K9 partner of Officer Fannin after K9 Jaycee was medically retired. TOWN ATTORNEY – GREGG HOCKEMEYER: ·        Greg has been working on the paperwork and contract for the properties at 206 and 208 South State Street. With the McCarty business proposal accepted, he can get the finalized versions ready for signatures and closing. CLERK-TREASURER – ALYSSA KNEPPLE: ·        The Clerk informed the Council of making a change to the hours of the Clerks’ Office beginning on January 1, 2025. The office staff would like to change the hours to 8:00 am to 4:00 pm. This would allow the office staff to get their kids to school with enough time to open the office at 8:00 am for residents. Councilman Weber made a motion to accept the change of hours for the Clerks’ Office to 8:00 am to 4:00 pm. Councilman Waterson seconded. Motion passed with a vote of 2-0. APPROVALS: APPROVAL FOR SEPTEMBER 24TH REGULAR MEETING MINUTES: Councilman Weber made a motion to accept meeting minutes from September 24th. Councilman Waterson seconded. Motion passed with a vote of 2-0. APPROVAL FOR OCTOBER 8TH APV’s TOTALING $ 157,252.90: Councilman Weber made a motion to accept APV’s totaling $157,252.90. Councilman Waterson seconded. Motion passed with a vote of 2-0. APPROVAL FOR PAYROLL WEEK ENDING SEPTEMBER 30, 2024, TOTALING $ 12,029.15: Councilman Weber made a motion to accept payroll for the week ending September 30, 2024, totaling $12,029.15. Councilman Waterson seconded. Motion passed with a vote of 2-0. APPROVAL FOR PAYROLL WEEK ENDING OCTOBER 7, 2024, TOTALING $ 11,899.51: Councilman Weber made a motion to accept payroll for the week ending October 7, 2024, totaling $11,899.51. Councilman Waterson seconded. Motion passed with a vote of 2-0. ADJOURN at: Meeting was adjourned at 6:43 pm by Vice President Brock Waterson.                   APPROVALS:                                                                   ATTEST:

SOUTH WHITLEY TOWN COUNCIL REGULAR MEETING MINUTES TOWN HALL BOARD ROOM 118 E FRONT ST SOUTH WHITLEY, IN  46787 SEPTEMBER 24, 2024 6:30 PM CALL TO ORDER: Meeting was called to order at 6:30 pm by Council President Randy Cokl. Members present were as follows: Council President Randy Cokl, Vice President Brock Waterson, Councilman Trey Weber, Town Marshal Mikel Vandevender, Utility Supervisor Kent Slater, Town Attorney Greg Hockemeyer, and Clerk-Treasurer Alyssa Knepple.   PLEDGE OF ALLEGIANCE ADJUSTMENTS NONE NEW BUSINESS OFFICER HAUPERT SWEAR IN: Officer Haupert was sworn in as an official law enforcement officer for the South Whitley Police Department. He had a large group of family and friends that came to support him. After the swearing in, the council called a 3-minute recess for the supporters to leave for pictures.   2025 BUDGET HEARING: Meeting was called to order for the budget hearing at 6:33 pm. Council had time to review and ask any questions about the proposed budget. Councilman Cokl adjourned the budget hearing at 6:36 pm. ·        Councilman Waterson wanted to make a statement thanking the South Whitley Police Department for their fast response and quick decision to close school based on a legitimate threat made to Whitko Community School students. OLD BUSINESS 206 & 208 PROPERTIES: Bid opening for the downtown properties will be on October 8, 2024 at the Town Council meeting starting at 6:30 pm. Bids will be opened and reviewed. The Council will make their decision at a separate public meeting to allow for full review and discussion over the bids .   PUBLIC INPUT JORDAN HOLZWART: Jordan is the new market manager for Surf Net. His job is to come in after the installation construction is finished and make sure residents and new customers are getting the service they expect, and technical issues resolved in a timely manner. There are 695 homes in South Whitley that can get fiber internet services. About 2000 homes outside of town also now have fiber options as well. The council discussed the possibility of getting public internet access in some of the parks. Jordan said there would be different speed options available, but he would do some research and see what would work best for these areas and best fit out needs.       DEPARTMENT HEADS: PARK BOARD – DAVE WARNER: ·        Dave has been in contact with an engineer that will assist with the installation of the new swing set at White Rock Park. ·        There were 51 pickleball teams that have registered to plat during the Fall Festival Tournament. Dave has been given access to South Whitley Elementary School in case of rain. WASTE WATER/UTILITIES SUPERVISOR – KENT SLATER: ·        Pennsylvania Ave has been finished. One API team is continuing work on Maple Street. East, Walnut, and Flint Streets will begin next week. TOWN MARSHAL – MIKEL VANDEVENDER: ·        Currently, the police officers that are full-time employed by South Whitley are receiving $5.00 per hour for “on-call time”. The part-time officers that come from the County Sherriff’s Department or Columbia City Police Department are being paid $25.00 per hour for their “on-call” time. Marshal Vandevender is asking for the council to approve raising the “on-call” time to $20.00 for full-time officers. There isn’t usually a big need for “on-call” time for the full-time officers, but in October there is a big need with officers using vacation time. Councilman Waterson made a motion to raise the on-call time for full-time officers to $20.00 per hour for the next 30 days effective immediately. Councilman Weber seconded. Motion passed with a vote of 3-0. TOWN ATTORNEY – GREGG HOCKEMEYER: ·        Friday September 27th at 3:00 pm, anyone interested in submitting a bid for the old light poles can view the poles that are currently being stored at the Quonset hut. Kent Slater will meet the interested parties to allow them access. ·        Friday September 27th at 3:00 pm will also be the time when interested businesses can look through the downtown buildings before submitting their bid and business proposals. Those proposals are due by 6:30 pm on October 8th. CLERK-TREASURER – ALYSSA KNEPPLE: nothing to present APPROVALS: APPROVAL FOR SEPTEMBER 10TH REGULAR MEETING MINUTES: Councilman Waterson made a motion to approve meeting minutes from September 10th. Councilman Weber seconded. Motion passed with a vote of 3-0.   APPROVAL FOR SEPTEMBER 24TH APV’s TOTALING $ 263,520.43: Councilman Waterson made a motion to accept September 24th APV’s in the amount of $ 263,520.43. Councilman Weber seconded. Motion passed with a vote of 3-0. APPROVAL FOR PAYROLL WEEK ENDING SEPTEMBER 16, 2024, TOTALING $ 12,155.84: Councilman Waterson made a motion to accept payroll for the week ending September 16th totaling $ 12,155.84. Councilman Weber seconded. Motion passed with a vote of 3-0. APPROVAL FOR PAYROLL WEEK ENDING SEPTEMBER 23, 2024, TOTALING $ 11,508.59: Councilman Waterson made a motion to accept payroll for the week ending September 23rd totaling $ 11,508.59. Councilman Weber seconded. Motion passed with a vote of 3-0. ADJOURN at: Meeting was adjourned at 7:08 pm by Councilman Cokl.       APPROVALS:                                                 ATTEST:

SOUTH WHITLEY TOWN COUNCIL REGULAR MEETING MINUTES TOWN HALL BOARD ROOM 118 E FRONT ST SOUTH WHITLEY, IN  46787 SEPTEMBER 10, 2024 6:30 PM CALL TO ORDER: Council meeting was called to order at 6:30 pm by Council President Randy Cokl. Members present were as follows: Council President Randy Cokl, Vice President Brock Waterson, Town Marshal Mikel Vandevender, Utility Supervisor Kent Slater, Town Attorney Greg Hockemeyer, and Clerk-Treasurer Alyssa Knepple. Councilman Trey Weber was absent from meeting. PLEDGE OF ALLEGIANCE ADJUSTMENTS ALLISON LOUTHAN 205 N CALHOUN ST $ 135.65 Councilman Waterson made a motion to accept adjustment in the amount of $135.65. Councilman Cokl seconded. Motion passed with a vote of 2-0.   NEW BUSINESS 2025 BUDGET HEARING: Because of uncertainty about one of the amounts included in the budget, the hearing has been tabled until the September 24th council meeting. OLD BUSINESS TOWN HALLOWEEN HOURS: Councilman Waterson made a motion to have Halloween Trick or treating on Saturday October 26th from 6:00 pm to 8:00 pm. Councilman Cokl seconded. Motion passed with a vote of 2-0. 206 AND 208 S STATE PROPERTIES: Councilman Waterson has been in contact with Mr. McCarty, who is interested in the buildings. He said that Mr. McCarty is willing to wait and understands there is a process to getting the contract approved. Attorney Hockemeyer is working on getting the public notice for the buildings published and drawing up a contract for the business that will take ownership of the properties. Once the contract is finalized, Attorney Hockemeyer will send it to the Clerk for the council to review. FALL BANNERS: The council would like the Clerk to find some fall banners for the new light poles. They would also like to see some other holiday themed ones that can be displayed throughout town. FALL FESTIVAL:  The South Whitley Fall Festival is September 26th through September 29th. The cutest kid contest will be held at the library on Thursday September 26th. There will also be a Hobby Horse race for adults and kids, the bed race will have a $500 prize, there will be a parade and train rides sponsored by Bower’s Towing and Repair. The library is also having an art show and South Whitley festival trivia.     PUBLIC INPUT KAREN JORDAN:  The old water tower is part of the historic district and cannot be torn down. She is recommending the Town hire a grant writer to apply for money to help with the repainting and preservation of the tower. The tower was built in 1928. TRINA FETCHIK: Trina lives at 303 S Line Street and has a tree in her tree lawn that has a crack right down the middle of it. She is asking for the Town to pay to have the tree removed. She is on disability and can’t afford the costs to take it down. Attorney Hockemeyer stated that it is the homeowner’s responsibility to take care of the trees in the property’s tree lawn. Marshal Vandevender advised the council to have someone look at that specific tree because if it came down, it would do a lot of damage to Line Street and some of the Town’s assets. The Council told Utility Supervisor Kent Slater to look at the tree and get a quote. DEPARTMENT HEADS: PARK BOARD – DAVE WARNER: WASTE WATER/UTILITIES SUPERVISOR – KENT SLATER: ·        API APPRAISAL APPROVAL FOR FLINT STREET WATER LINES: API has given the Town a quote for Flint Street water line work. This would bring the Flint Street water lines around and connect them back to the main. It would help eliminate the sediment building up at the end of the current line and feeding into Flint Street residents’ homes. Councilman Waterson made a motion to accept the API quote up to $46,360. Councilman Cokl seconded. Motion passed with a vote of 2-0. ·        AG PLUS: Ag Plus purchased the old Whitley Tax building and the parking lot property next door. They would like to work with the Town and IMPA to re-route the existing power lines to allow grain trucks to use the parking lot as a staging area. This would help lower the amount of semi-truck traffic on State Street. Ag Plus needs to verify the parking lot is zoned for industrial use and IMPA should have a quote ready at the next council meeting. TOWN MARSHAL – MIKEL VANDEVENDER: ·        OFFICER HAUPERT CONTRACT: Officer Haupert will be sworn in at the council meeting on September 24, 2024. He will be attending the police academy class from January 6, 2025, to April 25, 2025. The contract being presented is for 3 years of employment as reimbursement for expenses incurred for the academy and equipment. Councilman Waterson made a motion to accept the 3-year reimbursement contract with Officer Haupert. Councilman Cokl seconded. Motion passed with a vote of 2-0. ·        WHITKO SRO MOU APPROVAL: Marshal Vandevender is asking the council to approve the Whitko MOU and give the Marshal the authority to sign. This MOU contract is for the 2024-2025 academic school year. Councilman Waterson made a motion to allow Marshal Vandevender to sign the 2024-2025 MOU. Councilman Cokl seconded. Motion passed with a vote of 2-0. ·        NEW SQUAD CAR QUOTES: Marshal Vandevender has received lease information regarding the purchase and equipment instillation of two new police vehicles. Crossroads Bank is offering a 4- or 5-year repayment plan. The Clerk would like to go with the 4-year repayment plan since it would save on interest expenses. Councilman Waterson made a motion to accept the Crossroads Bank 4-year lease in the amount of $124,176.50. Councilman Cokl seconded. Motion passed with a vote of 2-0. ·        OFFICER FANNIN: Officer Fannin and his new K-9 will start training the week of September 16th. It is a 3-week course, but depending on performance, it could only be 2 weeks.     TOWN ATTORNEY – GREGG HOCKEMEYER: ·        Attorney Hockemeyer has been working on the public notices for the 206 & 208 S State properties and the notice of public auction for the old downtown light poles. The minimum bid for the poles is set at $200 and will have a pre-bid view of the lights before private bids are taken. Councilman Waterson made a motion to allow Attorney Hockemeyer to handle the auction for poles and continue the notice for the S State properties. Councilman Cokl seconded. Motion passed with a vote of 2-0. CLERK-TREASURER – ALYSSA KNEPPLE: ·        OFFICE CLOSURE NOTIFICATION: The Clerks’ office will be closed on September 26th from 9:30 am to 2:30 pm so the office can participate in the Babe of Whitley County Golf Outing. APPROVALS: APPROVAL FOR AUGUST 27TH REGULAR MEETING MINUTES: Councilman Waterson made a motion to accept meeting minutes from August 27th. Councilman Cokl seconded. Motion passed with a vote of 2-0. APPROVAL FOR SEPTEMBER 10TH APV’s TOTALING $ 247,542.24: Councilman Waterson made a motion to accept APV’s totaling $ 247,542.24. Councilman Cokl seconded. Motion passed with a vote of 2-0. APPROVAL FOR PAYROLL WEEK ENDING SEPTEMBER 2, 2024 TOTALING $ 11,630.40: Councilman Waterson made a motion to accept payroll for the week ending September 2nd in the amount of $11,630.40. Councilman Cokl seconded. Motion passed with a vote of 2-0. APPROVAL FOR PAYROLL WEEK ENDING SEPTEMBER 9, 2024 TOTALING $ 11,181.00: Councilman Waterson made a motion to accept payroll for the week ending September 9th in the amount of $11,181.00. Councilman Cokl seconded. Motion passed with a vote of 2-0. ADJOURN: Meeting was adjourned at 7:20 pm by Council President Randy Cokl.   APPROVAL:                                                                                                                               ATTEST:

SOUTH WHITLEY TOWN COUNCIL REGULAR MEETING MINUTES TOWN HALL BOARD ROOM 118 E FRONT ST SOUTH WHITLEY, IN  46787 AUGUST 27, 2024 6:30 PM CALL TO ORDER: Meeting was called to order by Council President Randy Cokl at 6:30 pm. Members present were as follows: Council President Randy Cokl, Vice President Brock Waterson, Councilman Trey Weber, Town Marshal Mikel Vandevender, Utility Supervisor Kent Slater, Town Attorney Greg Hockemeyer, and Clerk-Treasurer Alyssa Knepple. PLEDGE OF ALLEGIANCE ADJUSTMENTS NONE NEW BUSINESS HALLOWEEN TRICK-OR-TREAT HOURS: Dates and times were discussed for Town Wide Trick or Treating. The councilmen wanted to look into what surrounding towns and cities were doing before making a decision, so they agreed to table this discussion for the next meeting. OLD DOWNTOWN LIGHT POLES: There have been residents asking about purchasing the old downtown lights after the new ones are installed. Town Attorney Greg Hockemeyer stated there would have to be submitted for a public auction and the county usually does an auction that the Town might be able to add some of the surplus light poles to. Mr. Hockemeyer said he will look into other different options and have more of an idea of what the Town should do at the next meeting. LIGHT POLE BANNERS: Councilman Waterson would like to start looking into banners to purchase for the new light poles. Clerk Knepple said she has found a couple of different sites that have some options for holidays, seasons, and even a hometown hero option. These will be discussed again at a future meeting. OLD BUSINESS 206 & 208 S STATE STREET PROPERTIES: The McCarthy’s are still interested, and Town Attorney Hockemeyer is getting the contract drawn up. There will be a set walk through for other interested parties with an appraisal estimate set by two town employees. The property information will be posted in the newspaper.   PUBLIC INPUT TERESA CARRANO: She has bushes that line the side of her property that she oversees the maintenance. She had an agreement with the Town in which the Town was to notify her when the limbs needed to be cut back, and she would have a couple of days to get them taken care of. A Town employee went into her yard and cut branches of a tree and the side of the bushes way further than necessary and trespassed onto her property to cut said branches. Utility Supervisor Kent Slater and Councilman Waterson made public apologies for the agreement not being withheld and the employee cutting the branches and bushes too far. Marshal Vandevender will be the only one to notify Ms. Carrano about the length of the branches and the Town will no longer handle the overgrowth, unless Ms. Carrano doesn’t handle the overgrowth in a timely manner. In the event of the Town needing to cut back branches, Marshal Vandevender will be on site to ensure that only the agreed upon length is being cut back. The council is also going to speak with the county surveyor to check property lines in two other areas of Town where this problem also arises. The reason for the Town cutting the branches and bushes is because it blocks a “no parking” sign and there were a few complaints of no visibility to turn off Market Street. DEPARTMENT HEADS: PARK BOARD – DAVE WARNER: WASTE WATER/UTILITIES SUPERVISOR – KENT SLATER: TOWN MARSHAL – MIKEL VANDEVENDER: ·        K-9 OFFICER BIA SWEAR IN: K-9 Bia is the new SRO dog for Whitko School Corporation. She was sworn in by Marshal Vandevender and her handler, SRO Officer Thomas. ·        Officer Haupert is doing a great job with his field training and the Marshal has submitted his name for the Academy. The Marshal is hoping Officer Haupert can get in the January class of the Academy. ·        K-9 Jaycee had to be medically retired and Officer Fannin was approached by the Wells County Sheriffs Department about a K-9 that had its handler quit. This dog is a 2.5-year-old female Belgian Malinois and German Shepard. She has been certified but would need to be trained for 3 weeks with Officer Fannin with the Allen County K-9 unit. Marshal Vandevender is asking the council to approve the purchase of the K-9 at $5,000 plus an extra $500 for a complete medical workup to ensure she will be a healthy K-9.  Councilman Waterson made a motion to accept the purchase of the K-9 from Wells County of $5,000 and the extra $500 for the medical examination. Councilman Weber seconded. Motion passed with a vote of 3-0. TOWN ATTORNEY – GREGG HOCKEMEYER: ·        Mr. Hockemeyer is working on creating a new legal description of the Town limits. The last one was done in the 1960’s. CLERK-TREASURER – ALYSSA KNEPPLE: Reminder of the budget hearing on September 10th at 6:30 pm.   APPROVALS: APPROVAL FOR AUGUST 13TH REGULAR MEETING MINUTES: Councilman Waterson made a motion to accept meeting minutes from August 13th. Councilman Weber seconded. Motion passed with a vote of 3-0. APPROVAL FOR AUGUST 27TH APV’S TOTALING $ 255,613.33: Councilman Waterson made a motion to accept the August 27th APV’s in the amount of $255,613.33. Councilman Weber seconded. Motion passed with a vote of 3-0.   APPROVAL FOR PAYROLL WEEK ENDING AUGUST 19, 2024 TOTALING $12,342.85: Councilman Waterson made a motion to accept payroll for the week ending August 19th totaling $12,342.85. Councilman Weber seconded. Motion passed with a vote of 3-0 . APPROVAL FOR PAYROLL WEEK ENDING AUGUST 26, 2024 TOTALING $10,965.59: Councilman Waterson made a motion to accept payroll for the week ending August 26th totaling $10,965.59. Councilman Weber seconded. Motion passed with a vote of 3-0 .   ADJOURN at: Meeting was adjourned at 7:21 pm by Council President Randy Cokl.     APPROVALS:                                                                                                                                            ATTEST: